Folkwang

Enrolment, Re-enrolment, Semester contribution & Leave of absence

You want to enrol (or remain enroled) at Folkwang – i.e., re-enrol after a semester? Here you will find all the information you need to know about enrolment, re-enrolment as well as the semester contribution, which you have to pay to our account in both cases in order to receive your semester ticket. Here you will also find all the information relating to a leave of absence from studies (semester on leave).

Enrolment (immatriculation)

Following a successful application to study at the Folkwang University of the Arts, the last stage in the process is your enrolment. Enrolment takes place in digital form at the end of September for a course beginning in October and at the end of March for a course beginning in April. Please refer to your letter of admission for the exact time period and information on the procedure.

Documents required for enrolment

Your letter of admission will inform you which documents you need to submit in order to enrol at Folkwang. Generally, the following documents must be submitted (in digital form) if you have not already submitted them with your application:

 

_Completed application for enrolment (you will have received the form with your letter of admission).

 

_ID (e.g. identity card or passport)

 

_Proof of payment of the semester contribution

 

_Proof of health insurance OR exemption from compulsory health insurance (this information will be sent directly to Folkwang University by a public health insurance company at your request, see below).

 

_Your general university entrance qualification (e.g. Abitur) or your highest school leaving certificate (for certificates issued in another language, a certified German or English translation is required).

 

_Proof of German language proficiency at the level required for your study course (only required if you did not obtain your higher education entrance qualification in Germany). 

 

_For enrolment in a master's course: The (bachelor’s or similar) degree qualifying you for admission to this study course (in the case of conditional admission, you can submit this later - please check your letter of admission to see if this applies to you!)

 

_If applicable, a certificate of exmatriculation from your previous university

Certificate of study and semester ticket

After enrolment, you will receive your login data for the Folkwang Organizer, which is our online course catalogue. You can also use the Organizer to print out your certificate of study. Your semester ticket which allows you to use local public transportation, and your Folkwang e-mail address will also be available to you after enrolment.

Enrolment in a higher study semester & Recognition of examination performances

Once you are enrolled at Folkwang University, you can submit an application for the recognition of examination results (i.e. of classes that you have already taken at a different university, for instance) to the relevant examination board. Depending on the number of classes that are recognized, this may also put you in a higher semester.  For more information on this process, check our Recognition of examination performances page.

 

Please note that the amount of one-on-one tuition that you are entitled to in your main (or, if applicable, second/supplementary) artistic subject will be reduced if you were previously enrolled in a study course with the same artistic subject(s) or instrument(s). 

Health Insurance 

Students at German universities are generally required to have health insurance during their studies. In order to complete enrolment, you need to make sure that your insurance status is digitally transmitted to Folkwang University of the Arts by a statutory health insurance company. 

It is therefore important that you contact the relevant public health insurance company as soon as possible after receiving your letter of admission. Be sure to mention the Folkwang University sender number (H0001139).

Public health insurance

Students with public health insurance apply to their health insurance company for digital transmission of their insurance status to the university via "Meldung 10". 

 

Be sure to mention the Folkwang University sender number (H0001139).

Private health insurance

Students who are insured with a private health insurance company and wish to remain so until the end of their studies must apply for exemption from compulsory student health insurance. An exemption from compulsory insurance is irrevocable for the entire duration of your studies.

 

To be exempted from compulsory insurance, you need to provide proof of your private health insurance to any German public health insurance company. The insurance company must then notify Folkwang University of your insurance status via "Meldung 10". 

 

Be sure to mention the Folkwang University sender number (H0001139).

International students insured in a European country

Students who are insured in other European countries (EHIC /GHIC /AT 11) can also contact a German public health insurance company and request that they notify Folkwang University of the students’ health insurance status.

 

When doing so, please be sure to state the Folkwang University sender number (H0001139).

Students at or over the age of 30

Once you reach the age of 30, compulsory insurance for students no longer applies. In this case, no proof of insurance status needs to be submitted or sent to Folkwang University for enrolment.

Doctoral students, junior students, visiting and guest students

Doctoral students, junior students and guest auditors are not required to prove their insurance status to the university. The same applies to students who are taking classes at Folkwang while primarily enrolled at a different university (Zweithörer*innen).

Important: Re-enrolment for the following semester is temporarily suspended if you are not up to date on your health insurance payments. Once the outstanding payments have been made, the suspension is removed and re-enrolment for the next semester is possible.

Re-enrolment & Semester contribution

In order for you to remain enroled, you must re-enrol at Folkwang every semester!

Complying with the re-enrolment deadlines

To comply with the deadline, the semester contribution must have been received by the university (i.e. credited to its account) within the following periods:

    • for summer semester: January 15 – March 15
    • for winter semester: June 15 – September 15

    Semester contributions & Composition

    For this purpose, please transfer the semester contribution applicable to you to the account specified below:

     

    Winter semester 2022/2023

    Re-enrolling students who were already enrolled in the summer semester 2022 pay a reduced fee due to the 9-euro ticket. See the passage below.

     

    For Essen251,53 €


    For Bochum*
    232,53 €

     

    First-time enrolment at the Folkwang University of the Arts for the winter semester 2022/23 will be charged as follows:

     

    For Essen: 331,06 €


    For Bochum*
    : 312,06 €


    The semester fee consists of the social contribution for the Folkwang AStA and the respective student union (Essen-Duisburg or AKAFÖ for Bochum) as well as the mobility fee for the semester ticket.

    *i.e. for the study programmes "Drama", "Directing", "Popular Music" and "Professional Media Creation".

     

    Notice for cross-registered students:

    Students in a joint study course, that are enrolled at another university as primary student, do not have to pay the semester contribution at Folkwang. Students that are enrolled as a primary student a another university and are not in a joint study course of this university and the Folkwang University of the Arts, have to pay the AStA contribution at Folkwang. All cross-registered students have to additionally present a certificate of enrolment of the primary university for the respective semester for re-enrolment.

    Semester ticket (VRR & NRW)

    The semester ticket for local public transport is not only valid for the VRR (local public transport system around the Folkwang Campus), but also – since 2008 – in the whole of North Rhine-Westphalia. It is only valid, however, in conjunction with the student ID and official identity document (with photo)!
    In addition, special conditions are applicable in the VRR at specific times, including taking a bicycle or another person with you free of charge. More information on the ticket is available on the website of the General Student Committee (AStA).

    Following your successful enrolment (or re-enrolment), you will receive the semester ticket either from the Office of Student Affairs at your Faculty – or at the gate at the Essen-Werden Campus.

    9 € ticket: Impact on the semester ticket


    The 9 € ticket

     

    The Bundestag and Bundesrat have decided to introduce the so-called 9 € ticket for the months of June, July and August 2022. You as a student will also benefit from this:

     

    The 9 € ticket is already included in the semester ticket. 

    Students with a semester ticket do not have to buy a 9 € ticket.

     

    The semester ticket is valid nationwide from 1.6. to 31.8.2022 on all public transport in 2nd class without booking another ticket.

     

    This regulation reduces your already paid contribution retroactively for the summer semester 2022 on a pro rata basis. The financial relief will be passed on to you in the following two ways:

     

    1.) Enrolled students who leave the university at the end of the 2022 summer semester or are exmatriculated:

     

    Students who have paid the semester ticket in full in SoSe 2022 and who are demonstrably exmatriculated at the end of SoSe 2022 submit an application for reimbursement. Please complete the application digitally and send the pdf file to the student secretariat responsible for you by 31.10.2022 at the latest.

     

    They will receive a refund of 79.53 €.

     

    2) Students who are enrolled in SoSe 22 and re-register for WiSe 2022/23:

     

    Students who paid the semester ticket in full in the 2022 winter semester and re-register for the 2022/23 winter semester will receive a credit for the 2022/23 winter semester in the amount of the reduced amount from the 2022 winter semester. This is done automatically. In this case, you do not need to submit an application. The credit will not be refunded if you re-register for the winter semester 2022/23. For the re-registration for the winter semester 2022/23, the following reduced amounts result:


    For Essen: 251,53 €

     

    AStA: 18,00 €

    Student union: 100,00 €

    VRR ticket: 104,28 €

    NRW ticket: 29,25 €

     

    For Bochum: 232,53 €

     

    AStA: 18,00 €

    Student union: 81,00 €

    VRR ticket: 104,28

    NRW-Ticket: 29,25 €

     

    3) First-time and newly enrolled students for the winter semester 2022/23

     

    Students who will be enrolled at Folkwang University of the Arts for the first time in the winter semester 2022/23 will receive notification of the semester fee to be paid for the winter semester 2022/23 together with their admission to studies.

     

     

      

    Bank details

    Please transfer the semester contribution in good time before enrolment (or re-enrolment) to the following account:

    Account Information:

    Account Holder: Landeshauptkasse NRW
    Institute: HELABA Duesseldorf
    IBAN: DE20300500000004012217
    BIC-Code: WELADEDDXXX
    Reason for Payment:
    95000003550/‘Student's name’/‘Matriculation No.’

     

    Please replace ‘Matriculation No.’ with your personal matriculation number and ‘Student’s name’ with your full name. Please make sure to fill in the purpose of payment as shown so that the payment can be allocated correctly.

    Address of the account holder (recipient):
    Landeshauptkasse NRW, Erkrather Str. 339, 40231 Duesseldorf

    Address of the institute (Bank):
    HELABA Duesseldorf, Uerdinger Str. 88, 40474 Duesseldorf

    Leave of absence from studies (semester on leave)

    In accordance with § 8 Enrolment Regulations, you can interrupt your studies by a leave of absence. Leave of absence is possible if there is an important reason for the interruption of the studies. You apply for a leave of absence using the „Application form for leave of absence“ in your faculty or if you are enrolled in "M.A. Professional Media Creation" in the ICEM.
    The application form for leave of absence is only available in the German language.

    Please note these important points when applying for leave of absence:

    Application deadline, duration and end of leave of absence

    In principle, the application for leave of absence should be made during the re-enrolment period. On request, a re-enrolment can be changed to a leave of absence until the start of lectures (Exception für summer semester 2021: 16.04.2021). For specific reasons, leave of absence is also still possible during the lecture period for the current semester. In these cases, the semester contribution will not be refunded. Exception: as far as possible, leaves of absence in Faculties 1 and 2 should be applied before the end of the lecture period of the previous semester – provided that the important reason already exists at that time (Exception für summer semester 2021: 16.04.2021).


    Your leave of absence is always for one semester. On application, leave of absence can be extended for one additional semester at a time, provided there is an important reason for doing so. A retroactive leave of absence is not possible. Leave of absence for the first study semester is only possible in exceptional duly justified cases (refer to § 8 Enrolment Regulations).

    Following the leave of absence, re-enrolment during the re-enrolment period is necessary.

    Verification(s)

    Leave of absence is only possible if there is an important reason for it. Verification of the good reason must be provided by relevant evidence (§ 8 Enrolment Regulations).

    The following verifications are acceptable: a medical certificate, an expert opinion, the letter of commitment from the host institution abroad or other verifications substantiating the important reason for leave of absence, such as contracts or other relevant evidence.

    Leave of absence due to pregnancy: The confirmation of receipt of the pregnancy notification must be enclosed in the application to the university as verification. You will receive advice from the Central Student Advisory Service

    Leave of absence for the care and upbringing of children: as verification, you must submit the birth certificate of your child and – if applicable – a current registration certificate from the Bürgeramt (Citizens' Registration Office) stating that you and your child are registered at an address. Other relevant verifications are also possible.

    Leave of absence to care for relatives: the report issued by the Medical Service of the Health Insurance Funds (MDK) or the placement decision in relation to the level of care (care decision) is suitable as verification. Other relevant verifications are also possible.

    Examination performances / Credit points

    No examination performances can be rendered or credit points acquired during absence of leave. Exception: this does not apply to the resitting of failed examinations or to persons, who have been granted absence of leave due to the upbringing of children or providing care to a relative. In a study abroad, it is possible for examinations to be sat during the leave of absence. On request, these examination performances can be recognised by Folkwang after returning.

    Advice

    If at all possible, recipients of BAföG (state student financial assistance) should consult their BAföG Office before making an application. During a leave of absence, you do not generally receive BAföG!
    In the event of leave of absence due to chronic illness or impairment, you can make use of the advice provided by the Officer for Students with Disabilities or Chronic Illnesses.

    You will receive general advice on leave of absence from the Central Student Advisory Service

    Social contribution, mobility contribution (semester ticket), AStA (General Student Committee) contribution

    During your leave of absence, you are exempted from the social contribution and the mobility contribution – this means that you do not have do not have a NRW Ticket. If you need a NRW Ticket during your leave of absence, please make a separate application to AStA. You can find the application for the Semester-/NRW-Ticket in the semester leave of absence on the Folkwang Intranet, under "Gremienangelegenheiten/AStA". Please use your Folkwang ID to log in. Exemption from the AStA contribution during your leave of absence is not possible. The deadline for the summer semester is 15 March and for the winter semester 15 September.
    The compulsory student health insurance remains in force during your leave absence.

    Cooperation study courses

    Students in all cooperation study courses must also additionally apply for leave of absence from the cooperating university within the re-enrolment deadline. Please observe the regulations on leave of absence at the cooperating university.