Folkwang

Enrolment, Re-enrolment, Semester contribution & Leave of absence

You want to enrol (or remain enroled) at Folkwang – i.e., re-enrol after a semester? Here you will find all the information you need to know about enrolment, re-enrolment as well as the semester contribution, which you have to pay to our account in both cases in order to receive your semester ticket. Here you will also find all the information relating to a leave of absence from studies (semester on leave).

Corona-Virus: Informationen und zu beachtende Hinweise

Bitte informieren Sie sich auch stets über die aktuellen Entwicklungen über die Homepage

https://www.folkwang-uni.de/corona

Enrolment (immatriculation)

Following a successful application to study at the Folkwang University of the Arts, the last stage in the process is your enrolment in person in the Office of Student Affairs at Folkwang. Enrolment takes place at the end of September (for starting the study in the winter semester beginning in October) and the end of March (for starting the study in the summer semester beginning in April). For the precise period, please refer to your certificate of admission.

Enrolment/Immatriculation certificate

When enroling, you will receive your access data to the lecture timetable in the online Folkwang Organizer. Via the Organizer, you can immediately print out your enrolment / immatriculation certificate. In addition, both your semester ticket (for free use of local public transport) and your Folkwang email address are available to you directly after your enrolment.

Enrolment documents

You were already informed as to which documents you require for enroling at Folkwang when you received your certificate of admission. You can either send all the documents to the Office of Student Affairs of your Faculty in advance of the enrolment, OR alternatively, bring them with you in person to the enrolment.

In any case, you must provide the following document for enrolment:

  • completed application for enrolment AND Folkwang Card (you received both applications together with your certificate of admission)
  • Evidence of a German health insurance OR an exemption from the compulsory health insurance (i.e. recognition of your foreign health insurance by a statutory health insurance in Germany – refer to information provided by the German Academic Exchange Service (DAAD) in this regard)
  • The original OR certified copy of the general university entrance qualification certificate (a certified German translation is essential for such certificates acquired abroad)
  • In addition, when enroling for a Master study course: the original OR certified copy of the certificate of the primary university degree qualifying for professional employment (for "conditional admission to a Master study", you can hand this in later – please check your certificate of admission as to whether this conditional admission applies to you!)
  • If not already provided during the application procedure: Language qualification for the language entrance level required in the study course (only required if you did not acquire your university entrance qualification in Germany). The table provides you with an initial overview of all language requirements. Further information on language qualifications at Folkwang is available on the 'German as a foreign language (GFL)' page.
  • Evidence of payment of the semester contribution

Enrolment in a higher study semester & Recognition of examination performances

You can only make an application to the relevant examinations committee for your examination performances to be recognised following enrolment. An upgrading into a higher study semester can also only be undertaken following enrolment and only by making an application for recognition. Further information is available on the Recognition of examination performances page.
Please note that the entitlement to major subject instruction provided for in the course study plan in the major and subsidiary artistic subject is accordingly reduced if you have already studied in a study course with the same major and subsidiary artistic subject or instrument(s).

Re-enrolment & Semester contribution

In order for you to remain enroled, you must re-enrol at Folkwang every semester!

Complying with the re-enrolment deadlines

To comply with the deadline, the semester contribution must have been received by the university (i.e. credited to its account) within the following periods:

    • for summer semester: January 15 – March 15
    • for winter semester: June 15 – September 15

    Semester contributions & Composition

    For this purpose, please transfer the semester contribution applicable to you to the account specified below:

     

    Summer semester 2020

     

    For Essen: 321,38 €

    For Bochum*: 307,38 €

    The semester fee consists of the social contribution for the Folkwang AStA and the respective student union (Essen-Duisburg or AKAFÖ for Bochum) as well as the mobility fee for the semester ticket.

    *i.e. for the study programmes "Drama", "Directing", "Popular Music" and "Professional Media Creation".

     

    Notice for cross-registered students:

    Students in a joint study course, that are enrolled at another university as primary student, do not have to pay the semester contribution at Folkwang. Students that are enrolled as a primary student a another university and are not in a joint study course of this university and the Folkwang University of the Arts, have to pay the AStA contribution at Folkwang. All cross-registered students have to additionally present a certificate of enrolment of the primary university for the respective semester for re-enrolment.

    Semester ticket (VRR & NRW)

    The semester ticket for local public transport is not only valid for the VRR (local public transport system around the Folkwang Campus), but also – since 2008 – in the whole of North Rhine-Westphalia. It is only valid, however, in conjunction with the student ID and official identity document (with photo)!
    In addition, special conditions are applicable in the VRR at specific times, including taking a bicycle or another person with you free of charge. More information on the ticket is available on the website of the General Student Committee (AStA).

    Following your successful enrolment (or re-enrolment), you will receive the semester ticket either from the Office of Student Affairs at your Faculty – or at the gate at the Essen-Werden Campus.

    Bank details

    Please transfer the semester contribution in good time before enrolment (or re-enrolment) to the following account:

    Account Information:

    Account Holder: Landeshauptkasse Duesseldorf
    Institute: HELABA Duesseldorf
    IBAN: DE20300500000004012217
    BIC-Code: WELADEDDXXX
    Reason for Payment:
    95000002625 /‘Student's name’/‘Matriculation No.’

    Please replace ‘Matriculation No.’ with your personal matriculation number and ‘Student’s name’ with your full name. Please make sure to fill in the purpose of payment as shown so that the payment can be allocated correctly.

    Address of the account holder (recipient):
    Landeshauptkasse Duesseldorf, Erkrather Str. 339, 40231 Duesseldorf

    Address of the institute (Bank):
    HELABA Duesseldorf, Uerdinger Str. 88, 40474 Duesseldorf

    Money transfer form sample (Click to enlarge)

    Leave of absence from studies (semester on leave)

    In accordance with § 8 Enrolment Regulations, you can interrupt your studies by a leave of absence. Leave of absence is possible if there is an important reason for the interruption of the studies. You apply for a leave of absence using the „Application form for leave of absence“ in your faculty or the ICEM.
    The application form for leave of absence is only available in the German language.

    Please note these important points when applying for leave of absence:

    Application deadline, duration and end of leave of absence

    In principle, the application for leave of absence should be made during the re-enrolment period. On request, a re-enrolment can be changed to a leave of absence until the start of lectures. For specific reasons, leave of absence is also still possible during the lecture period for the current semester. In these cases, the semester contribution will not be refunded. Exception: as far as possible, leaves of absence in Faculties 1 and 2 should be applied before the end of the lecture period of the previous semester – provided that the important reason already exists at that time.

    Your leave of absence is always for one semester. On application, leave of absence can be extended for one additional semester at a time, provided there is an important reason for doing so. A retroactive leave of absence is not possible. Leave of absence for the first study semester is only possible in exceptional duly justified cases (refer to § 8 Enrolment Regulations).

    Following the leave of absence, re-enrolment during the re-enrolment period is necessary.

    Verification(s)

    Leave of absence is only possible if there is an important reason for it. Verification of the good reason must be provided by relevant evidence (§ 8 Enrolment Regulations).

    The following verifications are acceptable: a medical certificate, an expert opinion, the letter of commitment from the host institution abroad or other verifications substantiating the important reason for leave of absence, such as contracts or other relevant evidence.

    Leave of absence due to pregnancy: The confirmation of receipt of the pregnancy notification must be enclosed in the application to the university as verification. You will receive advice from the Central Student Advisory Service

    Leave of absence for the care and upbringing of children: as verification, you must submit the birth certificate of your child and – if applicable – a current registration certificate from the Bürgeramt (Citizens' Registration Office) stating that you and your child are registered at an address. Other relevant verifications are also possible.

    Leave of absence to care for relatives: the report issued by the Medical Service of the Health Insurance Funds (MDK) or the placement decision in relation to the level of care (care decision) is suitable as verification. Other relevant verifications are also possible.

    Examination performances / Credit points

    No examination performances can be rendered or credit points acquired during absence of leave. Exception: this does not apply to the resitting of failed examinations or to persons, who have been granted absence of leave due to the upbringing of children or providing care to a relative. In a study abroad, it is possible for examinations to be sat during the leave of absence. On request, these examination performances can be recognised by Folkwang after returning.

    Advice

    If at all possible, recipients of BAföG (state student financial assistance) should consult their BAföG Office before making an application. During a leave of absence, you do not generally receive BAföG!
    In the event of leave of absence due to chronic illness or impairment, you can make use of the advice provided by the Officer for Students with Disabilities or Chronic Illnesses.

    You will receive general advice on leave of absence from the Central Student Advisory Service

    Social contribution, mobility contribution (semester ticket), AStA (General Student Committee) contribution

    During your leave of absence, you are exempted from the social contribution and the mobility contribution – this means that you do not have do not have a NRW Ticket. If you need a NRW Ticket during your leave of absence, please make a separate application to AStA! Exemption from the AStA contribution during your leave of absence is not possible.
    The compulsory student health insurance remains in force during your leave absence.

    Cooperation study courses

    Students in all cooperation study courses must also additionally apply for leave of absence from the cooperating university within the re-enrolment deadline. Please observe the regulations on leave of absence at the cooperating university.